Can you tell quickly whether you're due at a personal appointment or business meeting? How would you like to never miss a birthday or anniversary again? One easy action can help you see your day or month clearly at a glance. That action: color code your calendar! When I demonstrated this one to 50 sales people yesterday the oh's and ah's reminded me of people watching fireworks. This will probably hit a chord for you.
Here is a copy of a calendar created in Outlook (with names erased to protect the anonymity of people):
One can pick out the business meetings (blue) and differentiate them from the personal meetings (yellow) swiftly.
Special events are purple and allow the user to plan for recognition of the event by sending a card, making a call or dashing off a note. Dates with nothing in the block (see Dec 27) are vividly available for new meetings or appointments.
If you're a paper planner person or consider the calendar at home that everyone uses, you can color code using highlighters. In the calendar above 4 colors take care of 90% of the activities.
To use color coding in Outlook 2007 click on categorize. It's usually in the tool bar at the top and looks like:
To use color coding in Outlook 2002/3 enter a label in the big screen where you enter the appointment or event. The label function allows you to have a description for the color and to apply the color.
Color coding is quick and impacts users visually for a powerful look at the time ahead. Does it work for you?