May 16, 2008

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Print Smart – It’s Green & Streamlined Streamlining, saving resources, and simplifying are some of the foundations of being productive. Printing more efficiently is one of the ways you can do all three things – simplify the paperwork you have to manage, save the resource of paper and all the elements that go into its production and streamline your systems. Naturally the first consideration is whether you need to print an electronic document in the first place. A local company appends this to the end of every email: Save a tree! Please don't print this e-mail unless you really need to. A client prints every PowerPoint just before she races off to meetings because she's so overbooked. Until we get the booking issue streamlined, here's a hint for printing more effectively that will work for her and perhaps for you – print 2 pages per piece of paper. This practice also saves time – printers are only so fast so printing 2 pages per sheet of paper will print in half the time! Here's a sample - click on the thumbnail to see a full-size version. You've probably seen it before but haven't bothered to figure out how. So, here's a Productivity Café 'how to'. When you're ready to print, open the Print Dialogue box (start printing) with ctrl-p (we love shortcuts...) or click on file, print, print. Match your dialog to the sample below, select your 'page density' or how many pages will go on each sheet of paper and print it in the 'zoom' area in the bottom right of the dialog box. Print, read, and enjoy being a greener printer!
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Catalogs – stop the overload! While the holiday shopping season is almost a faded memory because it's month ago and the price of gas has you reducing all your spending the flow of catalogs has probably been reduced but not stopped. Why not stop receiving catalogs you don't want receive and Save a lot of time that you would otherwise spend flipping through catalogs Save trees that won't be processed into paper Save the environment from the waste of processing trees into paper, of fuel to propel delivery vehicles, of landfills that have to hold our waste Reduce your stress from feeling you have so much to do as represented by the pile of catalogs you'd like to peruse Eliminate the temptation to buy things that you don't need or already have a version of? We first addressed this issue in 2006 with the article titled simply: Stop Junk Mail. And we still feel that going directly to the DMA is the best way to remove your name from lists. I just found out it is also the best place to put a name of a deceased person on a Do Not Contact List (https://www.ims-dm.com/cgi/ddnc.php). Another site to stop the flow of catalogs specifically is Catalog Choice. This free resource allows you to submit the names of catalogs you don't want to receive. The benefit of this is: you continue to receive the catalogs you're glad to read and probably purchase from while stopping those that are really clutter. Catalog Choice is a sponsored project of the Ecology Center. It is endorsed by the National Wildlife Federation and the Natural Resources Defense Council, and funded by the Overbrook Foundation, the Merck Family Fund, and the Kendeda Fund. Sign up now and breathe a sigh of relief.

Susan Sabo

I am a tool-loving productivity specialist who gets things done so I can travel the world, bicycle our country, spoil my friends & colleagues, and show you how to do the same.

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